Managing invoices in Australia
Good invoicing habit is simple: know what you have sent, what is unpaid, and what is overdue.
Why invoice management matters
Australian sole traders often juggle multiple small jobs. Clear sent vs paid records help you stay on top of cash flow, avoid missed payments, and prepare clean records for tax time.
Statuses that matter
- Not sent: draft or ready to email
- Sent: awaiting payment
- Paid: marked paid with a paid date for your records
Stay on top of unpaid work
Filter by customer or date, check dashboard outstanding totals, and use Follow up on a sent invoice to re-send a reminder with the PDF.
You can turn on automatic payment follow-ups under Settings → Payment terms.
Issues that come up with manual invoicing
- Paid work gets forgotten. Marking paid in FrogsWork (with a paid date) helps at tax time.
- Finished jobs often leave drafts unsent. FrogsWork keeps not-sent invoices visible.
- Overdue totals get ignored until cash runs short. The dashboard keeps outstanding work in view.
- Quotes get used instead of invoices for completed work. Convert or create a proper invoice when the job is done.
For job-based workflows that start with a quote, see quotes and invoices.
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